Faculty Responsibilities With Publishing Student Work
Being a mentor to a student writing for publication implies that the faculty member has experience in writing, submitting, and successfully publishing manuscripts. Doctor of philosophy programs have a long tradition of faculty publication, and students in these programs are more likely to receive writing support. Doctor of nursing practice programs are available in many schools without PhD programs, schools where faculty members may have limited publication experience. It is difficult to mentor students in publishing when faculty members have limited or no experience.
While it is appropriate to expect students to prepare a manuscript for submission as a course requirement, it is not appropriate to expect students to submit a manuscript as a course requirement. What's the difference? Preparing a manuscript is a teaching strategy involving the student and faculty. Submitting a manuscript engages a journal staff, editors, and peer reviewers. Before submitting to a journal, student manuscripts must receive faculty review and approval. Engaging journals in reviewing poorly prepared student manuscripts is involving editors and reviewers, without consent, into becoming part of a school's course requirements.1 Faculty should clarify in writing the internal school procedure for moving a student's academic work from school paper to submitted manuscript.
What can go wrong? It's obvious to a journal when student authors are unaware of author guidelines. Students submit school papers as manuscripts in the school format, sometimes including the course number and name on the paper. Manuscripts exceed page limits, fail to comply with instructions for tables and figures, use the wrong referencing format, and include copyrighted material without proper permissions, to name a few common problems. Such manuscripts are rejected without review, creating a negative first experience for the student. Faculty and advisers may be listed as authors and, when asked to sign the copyright release, are quite surprised to find the paper was submitted, raising ethical concerns about authorship. Students should list their school affiliation on the manuscript, not their employer. Employers have their own procedures for reviewing and approving employee publications. School papers often require elements tied to course objectives that are out of place in a manuscript and should be deleted in the conversion from assignment to manuscript. Improper grammar, spelling errors, and referencing problems can easily be fixed with a mentor-reviewer. Moreover, students need mentoring to understand author guidelines, learn the norms of authorship, and reply to reject or revise responses from the journal editor. Faculty lacking the publication experience to mentor students only increases a student author's frustrations with the process.
Who should be an author for a student project turned manuscript? The student should be the first author. Faculty members guiding the academic work and providing the extra time and effort required to support student authors appropriately are listed as coauthors. The International Committee of Medical Journal Editors recommends that authorship be based on 4 criteria.